Peer Review Policy

Tehran University of Medical Sciences Journals

All Tehran University of Medical Sciences (TUMS) Journals are committed to apply double-blind peer review process, based on the COPE’s Code of Conduct and Best Practices and ICMJE's Recommendations for the Conduct , Reporting, Editing and Publication of Scholarly Work in Medical Journals.

Peer Review Process

The decision to publish a paper is based on an editorial assessment and peer review. Initially all papers are assessed internally by an editorial committee consisting of 2 or more members of the editorial board primarily based on Editor-in-Chief Selection & decision. The prime purpose is to decide about fast rejection or the decision to send the manuscript to external review. Papers whcih their topics are not relevant to the journal aim & scope or they did not meet basic journal standards and requirements will be rejected at this stage to avoid delays to authors who may wish to seek publication elsewhere. Occasionally a paper will be returned to the author with requests for revisions in order to assist the editors in deciding whether or not send it out for review. Authors can expect a decision from this stage of the review process within 1–2 weeks of submission.

Manuscripts going forward to the review process are reviewed by members of an international expert panel. All such papers will undergo a double blind peer review by two or more reviewers, under supervision of the journal section editor also the Editor-in-Chief. We take every reasonable step to ensure author identity is concealed during the review process but it is up to authors to ensure that their details of prior publications etc. do not reveal their identity. Authors who reveal their identity in the manuscript will be deemed to have declined anonymity and the review will be single blind (i.e. authors do not know reviewers' identities).

We aim to complete the review process within 4-8 weeks of the decision to review although occasionally delays do happen and authors should allow at least 8 weeks from submissions before contacting the journal. The Editor-in-Chief reserves the right to the final decision regarding acceptance.

Reviewers Role

Reviewers are the main members contributing for the benefit of the journal being a double-blind peer review process possible. Double-blind referees are insisted not to disclose their identity in any form.
A reviewer should immediately decline to review an article submitted if he/she feels that the article is technically unqualified or if the timely review cannot be done by him/her or if the article has a conflict of interest.
All submissions will be treated as confidential, editorial approval might be given for any outside person’s advice received.

No reviewer should pass on the article submitted to him/her for review to another reviewer in his own concern, it should be declined immediately.

Reviewers being the base of the whole quality process should ensure that the articles published should be of high quality and original work. He may inform the editor if he finds the article submitted to him for review is under consideration in any other publication to his/her knowledge.

There are no hard and fast rules to analysis an article, this can be done on case-to-case basis considering the worthiness, quality, and originality of the article submitted.

In general, the following cases may be checked in a review:

Structure of the article submitted and its relevance to author guidelines
Purpose and Objective of the article
Method of using transitions in the article
Introduction given and the conclusion/ suggestions provided
References provided to substantiate the content
Grammar, punctuation and spelling
Plagiarism or any research misconduct issues
Suitability of the article to the need

A reviewer’s comments decide the acceptance or rejection of a manuscript as a major element in a peer review process. All our reviewers are requested to go through the articles submitted to them for review in details and give the review comments without any bias, conflict of interests which finally will be observed & decided by journal Editor-in-Chief.

Guidance for Peer Reviewers

All manuscripts are double-blind reviewed. We believe that peer review is the foundation for safeguarding the quality and integrity of scientific and scholarly research.

As a reviewer you will be advising the editors (Section Editor and Editor-in- Chief), who make the final decision (aided by an editorial committee for all research articles and most analysis articles). We will let you know our decision. Even if we do not accept an article we would like to pass on constructive comments that might help the author to improve it.

All unpublished manuscripts are confidential documents. If we invite you to review an article, please do not discuss it even with a colleague. When you receive an invitation to peer review, you should fill the journal’s reviewing form. You should try to respond to every peer review invitation you receive. If you feel the paper is outside your area of expertise or you are unable to devote the necessary time, please let the editorial office know as soon as possible so that they can invite an alternative reviewer – it as at this stage you may like to nominate an appropriately qualified colleague. And please remember, if an author's manuscript is sitting with reviewers who have not responded to the peer-review request, the author will not get a timely decision.

Please read the Aims and Scope and the Author Instruction with care. Consideration should be given to whether the paper is suitable for the journal it is submitted to. The journals' aims and scope is available on “Journal Information” menu and pages.

The essential feature of any review is that it is helpful and constructive and we urge reviewers to be robust but polite when making comments to authors. The Peer reviewers should provide an objective critical evaluation of the paper in the broadest terms practicable. Reviewers need to make a recommendation to the Editor-in-Chief on deciding the manuscript. Your report must contain your detailed answers on the journal questions in the reviewing form. If you believe the paper needs revisions to be made before it is acceptable, please make suggestions on how to improve the paper. Likewise, if you feel that a paper is not good enough and has no real prospects of being improved sufficiently to be published you should recommend rejection.

You should also:

Write clearly and so you can be understood by people whose first language is not English
Avoid complex or unusual words, especially ones that would even confuse native speakers
Number your points and refer to page and line numbers in the manuscript when making specific comments
If you have been asked to only comment on specific parts or aspects of the manuscript, you should indicate clearly which these are
Treat the author’s work the way you would like your own to be treated

Reviewer Score Sheet is seen by the editors only and the comments will be shared with the authors. You should also indicate if the manuscript requires its English grammar, punctuation or spelling to be corrected (there is a prompt for this).

Privacy and Confidentiality

(Prepared Based on ICMJE's Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals)

All manuscripts must be reviewed with due respect for authors’ confidentiality. In submitting their manuscripts for review, authors entrust editors with the results of their scientific work and creative effort, on which their reputation and career may depend. Authors’ rights may be violated by disclosure of the confidential details during review of their manuscript. Reviewers also have rights to confidentiality, which must be respected by the editor. Confidentiality may have to be breached if dishonesty or fraud is alleged but otherwise must be honored. Editors must not disclose information about manuscripts (including their receipt, content, status in the reviewing process, criticism by reviewers, or ultimate fate) to anyone other than the authors and reviewers. This includes requests to use the materials for legal proceedings.

Editors must make clear to their reviewers that manuscripts sent for review are privileged communications and are the private property of the authors. Therefore, reviewers and members of the editorial staff must respect the authors’ rights by not publicly discussing the authors’ work or appropriating their ideas before the manuscript is published. Reviewers must not be allowed to make copies of the manuscript for their files and must be prohibited from sharing it with others, except with the editor’s permission. Reviewers should return or destroy copies of manuscripts after submitting reviews. Editors should not keep copies of rejected manuscripts. Reviewer comments should not be published or otherwise publicized without permission of the reviewer, author, and editor.

COPE’s Guidelines & Flowcharts

All TUMS Journals are committed to follow and apply guidelines and flowcharts of Committee on Publication Ethics in its reviewing and publishing process and issues. For more information, see: https://publicationethics.org

Conflict of Interest in Reviewing Process

Although we are applying double bind peer review, research sphere can be a small world. It means many reviewers may know the author out of familiarity with their work. You can certainly give a fair assessment of an article that is written by a friend or competitor, but:

If there’s a significant conflict of interest, you should reveal this to the editor
If the conflict of interest causes a large positive or negative bias, then it is better to decline the review request
Avoid personal judgment and criticism at all times – judge the article. This is more likely to be well received by the author and lead to better work by them.

Every editor will appreciate honesty about conflicts of interest, even if they then have to look for a replacement reviewer.

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